Front Desk Administrator- Milton, Ontario

Part time @BI Recruit
  • Post Date : May 7, 2024
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Job Detail

  • Job ID 6935

Job Description

An aesthetic clinic in Milton, Ontario is looking for a Front Desk administrator with exceptional customer service and strong administration skills to join their growing team. In the front desk role, you will be responsible for the reception area and will be the first point of contact with patients ensuring they are greeted warmly and are provided guidance during their time at the clinic.


  • Perform clerical work in doctor’s office
  • Organize and update medical records and patient files using electronic medical records software (Jane)
  • Greeting patients and visitors
  • Answering phones
  • Scheduling appointments
  • Collecting and processing payments
  • Respond to patient inquiries via email and telephone.
  • Assist patients with their product inquiries, recommendations, and purchases
  • Prepare examination rooms between patient
  • Ordering supplies
  • Completing and faxing referrals and requisitions as required
  • Capturing video/picture content as needed throughout the work day.
  • Daily cleaning of the clinic: dusting, stocking, setting up, vacuuming, mopping, etc.
  • Warm and welcoming demeanor
  • Previous customer focused role and/or clinic experience– preferably medspa or cosmetic dermatology office experience
  • Proficiency in using electronic medical records (EMR) systems (Jane) (training provided)
  • Strong administrative skills with attention to detail
  • Excellent communication skills, both verbal and written
  • Familiarity with medical spa & aesthetics terminology
  • Ability to multitask and prioritize tasks effectively
  • Knowledge of front desk operations and phone systems
Job Type: 
  • Part time, could let to full time (Tuesday 9:30am-5:30pm, Thursdays 9:30am-5:30pm,Saturdays 9:30am-3:30pm)
To learn more about this exciting opportunity please get in touch. All conversations are treated in confidence. Beauty Incubator Recruitment Inc. are niche recruiters for the esthetic and wellness sector. Our consultants have many years industry experience from consulting, medical practices, sales and education in both Canada and the US. With our extensive experience and contacts, we seek out the best jobs for our candidates and the best candidates for our clients. Our mission is to enable esthetic & wellness professionals to unlock their full potential.

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